Invite your team and choose their roles
Invite colleagues by email as administrators or editors, follow pending invitations, change roles and pause or remove access.
- For:
- Admins
- Updated
- Updated October 21, 2026
- 3 min read
- 3 min read
A space can have several people working on it. Each person has a role in that space: Administrator or Editor. Only administrators manage the team, in Team in the side menu. The same person can have a different role in each space they belong to.
What administrators and editors can do
| Action | Administrator | Editor |
|---|---|---|
| Create and edit artworks, tours, texts and extras | Yes | Yes |
| Publish and unpublish | Yes | Yes |
| Generate AI audio and AI translations (spends credits) | Yes | Yes |
| Record or upload audio | Yes | Yes |
| Download and print QR codes | Yes | Yes |
| See the space's Statistics | Yes | Yes |
| See, download and print access codes | Yes | Yes |
| Regenerate or swap a QR code, change the QR design | Yes | No |
| Settings: brand, details, languages, voice and music, fields | Yes | No |
| Team: invite, change roles, pause, remove | Yes | No |
| Change the plan, buy credits or codes, see invoices | Yes | No |
| See the Activity log and close the space | Yes | No |
If an editor opens a screen reserved for administrators, Muvo shows a message saying they do not have permission. The check is always made on the server, not just by hiding buttons.
Invite people by email
Open Team and press Invite.
Type an email in the first line and choose its role. New lines start as Editor.
To add more people, press Invite another person. If you have a list, paste it in any line and Muvo spreads it, one email per line.
Open What can each role do? if you want a reminder of the roles.
Press Send invitation (or Send N invitations).
You can invite up to 20 people at once, each with their own role. Each person gets an email with a link to join, written in your panel language. People who are already members or already have a pending invitation are skipped, and Muvo tells you which emails those were.
To join, the person opens the link and signs in with that same email: the sign-in screen comes with it already written. There are no passwords; see Sign in to Muvo. If they are signed in with another account, they see The invitation is for another email and can choose Sign in with another account. Once they join, you get a notification.
Follow pending invitations
Below the members, Pending invitations lists each invitation with its Status (Pending or Expired) and when it Expires. An invitation lasts 7 days. If the person has not joined after 3 days, Muvo sends them a reminder.
- Resend sends a new email with a new link, valid for another 7 days. It also works for expired invitations.
- Revoke cancels a pending invitation. Whoever opens the old link sees The invitation was revoked.
Each plan allows a number of members, and pending invitations count towards it. Team shows how many seats of your plan you are using. If you reach the limit, revoke an invitation, remove someone or upgrade: see Choose a plan and the pricing page.
Change someone's role
In the members list, open the role selector next to the person and choose Administrator or Editor. The change applies straight away and you see Role changed.
Pause or remove someone
Open the … menu at the end of the person's row:
| Option | What happens |
|---|---|
| Pause access | They stay in the team, keep their role and still use a seat, but cannot get in. In Your spaces they see that their access is paused. Choose Resume access to let them back in. |
| Remove from the space | After you confirm, they no longer see the space or its content. Their past work stays. You can invite them again any time. |
A space always needs at least one administrator with access, so the last active administrator cannot be demoted, paused or removed: make someone else an administrator first. Nobody can change their own access either; ask another administrator.
Every invitation, role change, pause and removal is recorded in the activity log. See The activity log and closing a space.
Any questions? We’re here to help.
Write to us and a person from the Muvo team will answer within one or two working days.